For more than three decades, QuickBooks Desktop software has been at the forefront of the accounting software business. To present, the software has captured 85 percent of the US market share and may be used by practically every type of company. Quicken was the original name for the software, but it was later changed to QuickBooks. The accounting software had some security problems at first, but it is now nearly flawless. Employers may communicate payroll information with their workers online using Intuit QuickBooks Workforce service.
You may offer your employees discretion over when and how they see their W-2 forms and pay stubs by activating QuickBooks Workforce. The high-level ins and outs of the Workforce online portal will be covered in this article, as well as how to rapidly set up the service for you and your workers to begin using it, and the most frequently asked questions about the Workforce software by first-time users.
What is QuickBooks Workforce
Employees may view and print their W-2 forms and pay stubs online using the QuickBooks Workforce feature. Employees can be alerted of their latest paychecks when payroll is processed if employers set up their personnel in QuickBooks Workforce. Because Workforce interacts with your company’s existing payroll systems, your employees may view their payments online at any time.
Your employees will have 24/7 access to their pay stubs and all relevant tax information with QuickBooks Workforce, which was previously only available through Intuit’s ViewMyPaycheck service. ViewMyCheck’s functionalities have since been relocated to Intuit’s Workforce service, which has the same capabilities and is functionally similar. Employees who are logged into Workforce or have been requested to use the program by their company may still see their pay history and W-2s, just like they can with ViewMyPaycheck.
Existing QuickBooks Desktop customers can enable the QuickBooks Workforce feature at no charge to them or their current Intuit QuickBooks subscription plan. A workforce is a pre-installed tool that comes with QuickBooks Desktop and QuickBooks Online Payroll, so there are no installation or registration costs to pay if and when you wish to use it.
Employers should keep in mind that the Workforce service requires either the ‘Basic’ or ‘Enhanced’ edition of QuickBooks Desktop. Employers utilizing QuickBooks Online Payroll are in the same boat: there are no additional fees for activating QuickBooks Workforce through the online payroll version, regardless of the version of QuickBooks Online Payroll they’re using.
How to setup QuickBooks Workforce?
Users of QuickBooks Payroll can begin utilizing Workforce with any version of their QuickBooks service. Employers may add workers as well as their email addresses to the Employees area of the Payroll tab to automatically invite them to see their paychecks.
Simply invite the workers you want to add to Workforce to submit their information and begin examining their W-2s and pay stubs using the same Employees area in QuickBooks Online. Users on the ‘Premium’ and ‘Elite’ plans of QuickBooks Online can also utilize TSheets for time tracking, but you’ll need to send out invites to workers.
Existing QuickBooks Desktop customers may enable the QuickBooks Workforce feature at no charge to them or to their existing Intuit QuickBooks subscription plan. A workforce is a pre-installed tool that comes with QuickBooks Desktop and QuickBooks Online Payroll, so there are no installation or registration costs to pay if and when you wish to utilize it.
Employers should keep in mind that the Workforce service requires either the ‘Basic’ or ‘Enhanced’ edition of QuickBooks Desktop. Employers utilizing QuickBooks Online Payroll are in the same boat: there are no extra costs for activating QuickBooks Workforce via the online payroll version, regardless of the version of QuickBooks Online Payroll they’re using.
How secure is QuickBooks Workforce?
Given that QuickBooks Workforce has access to sensitive employee information like W-2 forms and pay stubs, it’s reasonable to wonder whether the service offers additional protection. Employees will need to go through two-factor authentication, such as validating their phone number or giving a piece of personal information that is only known to them, in order to access their payroll information.
To conclude, QuickBooks Desktop software is an accounting program that has long been used by small and mid-sized businesses. The whole idea of this blog is to help you understand one of its top features called QuickBooks Workforce, the blog will enlighten you with different aspects of the same feature and if you want to use and set it up you must read the whole blog. I hope my blog was helpful in understanding the QuickBooks Workforce and was worthy of the time that you’ve spent while reading this whole blog.